Ensuring your business, employee, and customer records are always safe is important. Here are ways secure paper shredding can help you.
Each year, 17.6 million people in the U.S. experience some form of identity theft. Did you know that dumpster diving is not illegal? These means that thieves can be collecting information right from your trash.
Securing your records is not the only reason your business should be shredding important documents.
Here are four ways secure paper shredding can help your business.
1. Reduce Liability
You have to legally follow privacy standards. Gramm-Leach-Bliley Act and the Fair and Accurate Credit Transaction Act (FACTA) regulate the standards for disposing of privacy information.
Legislation is getting more demanding for privacy and security. If you don't follow these regulations, there are hefty penalties and fines. You have a duty to protect your customers and employees.
Your reputation depends on how you handle your customer, employee, and financial information. The last thing you want is your business in the headlines for a privacy breach. You could go out of business after a privacy breach.
With secure paper shredding, you can limit the risk of criminals gathering your sensitive information.
To reduce liability, here are the documents your office should shred:
- Tax returns
- Any papers with name, address, phone numbers, or email
- Photo IDs
- Bank statements
- Checks
- Pay stubs
- Credit card numbers
- Sales receipts
- Employment records
- Vendor records
- Papers with signatures
- Utility bills
Different paper shredders cut various ways to ensure criminals cannot piece the information back together.
2. Encourage Recycling
When you use a commercial paper shredder, you can ensure documents are recycled. You can control where these shredded documents go by implementing a proper recycling program with the shredded material.
You can make a positive impact on the environment if you require employees to shred documents instead of throwing them away. The shredder is your central point for paper waste, and you can control where the waste goes instead of in a trash can under the desk.
3. Save Space
You can eliminate papers piling up in the office when employees hang on to them. By shredding documents, you don't need to take up space with sensitive documents.
You don't want employees to keep files on desks with sensitive information. This is an easy target for identity thieves.
You can set up a secure online filing program if you feel you need to keep some of this information.
4. Peace of Mind
You should not be worried about how your employees handle private documents. If you set the right shredding program in place, you will ensure your company is following the law and keeping client and employee information safe.
Need Help Finding with Secure Paper Shredding?
Now that you know why you should shred your documents, you need to document procedures for employees on when and how to destroy these papers. Finding the best commercial shredder is your first step to keeping your business, employees, and customers safe.
Destroyit has a large inventory of shredders from centralized office to smaller deskside shredders for secure paper shredding.
Destroyit can help you choose the best paper shredder for your company to meet all your security needs.
